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NGA 2015 Summary Table
NEDA national government agency summary table
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ODA & LFPP
Table 1
ODA & LFPP
Table 2A
ODA & LFPP
Table 2B
ODA Only
Table 2C
ODA & LFPP
Table 3A
ODA & LFPP
Table 3B
ODA & LFPP
Table 3C
Table 3D
Table 4A
Table 4B
Table 5
Table 6
Table 7
ODA & LFPP
ODA & LFPP
ODA & LFPP
ODA & LFPP
ODA & LFPP
ODA & LFPP
For NGAs
CY 2015 AGENCY PORTFOLIO REVIEW
Table of Contents
NGA Name
As of December 31, 2015
Regional Disaggregation of Projects and Programs
Financial Status of Projects and Programs
Budget Forecast
Loan Disbursement (Withdrawal) Targets
Physical Targets and Actual Accomplishments of Projects and Programs
Components and Physical Outputs of Projects and Programs
Project/Program Component(s) Addressing Climate Change and Contributing to Disaster Risk
Reduction
Project(s)/Program(s) with Damaged Output(s), Incomplete Output(s) or Sustainability Issue(s)
Problem Analysis of Projects and Programs
Assumptions and Risk Register
Projects/Programs for Possible Restructuring/ICC Re-evaluation in CY 2016
Project/Program Results
Lessons Learned Register for Projects and Programs
For NGAs
CY 2015 AGENCY PORTFOLIO REVIEW
Table 1
Regional Disaggregation of Projects and Programs
NGA Name
As of December 31, 2015
PROJECT/PROGRAM TITLE
LOCATION
(Region/s)
LATEST APPROVED PROJECT/PROGRAM
COST (PhPM)
TP
Projects
Project 1
Total
Region I
Region II
105.00
70.00
35.00
LP
75.00
50.00
25.00
Region N
Nationwide3
Project-wide4
Project 2
GP
15.00
10.00
5.00
GPH
15.00
10.00
5.00
IMPLEMENTATION SCHEDULE
REMARKS
(mm/dd/yyyy)
Start1
Completion2
1/1/2011
1/1/2012
1/1/2012
12/31/2017
12/31/2015
12/31/2015
1/1/2013
12/31/2014
Total
Region I
Region II
Region N
Nationwide3
Project-wide4
Programs
Program 1
Total
Region I
Region II
Region N
Nationwide
Nationwide3
Program-wide4
LP - Loan Proceeds
GP - Grant Proceeds
GPH - Local Counterpart Fund
TP - Total Project/Program Cost
Start date refers to the earliest start date among the sub-projects/activities in the region for the project/program.
2
Completion date refers to the latest completion date among the sub-projects/activities in the region for the project/program.
3
Cost known to be incurred in all regions, but breakdown for each region can not be determined.
4.
Cost known to be incurred project-or program-wide, but not in all regions, but breakdown per covered region can not be determined.
*For locally-funded programs, the cost refers to the program budget for CY 2015 (i.e., new releases of CY 2015, including any balance in previous years carried forward or continuing for CY 2015, net of
Projects are defined as special agency undertakings which are to be carried out within a definite time frame and which are intended to result in some pre-determined measure of goods and services.
Programs are defined as a homogeneous group of activities necessary for the performance of a major purpose for which a government agency is established, or for the basic maintenance of the agency’s
administrative operations, or for the provision of staff support to the agency’s administrative operations, or for the provision of staff support to the agency’s line functions.
1
Prepared by: ______________________________
(Signature over printed name)
Date: _____________________________
Approved by: ______________________________
Date: _____________________________
(Signature over printed name)
For NGAs
CY 2015 AGENCY PORTFOLIO REVIEW
Table 2A
Financial Status of Projects and Programs
NGA Name
As of December 31, 2015
PROJECT/
FUND
PROGRAM
CATEGORY
TITLE
(1)
Projects
Project 1
Project 2
Programs
Program 1
Program 2
ALLOTMENT RELEASES
As of
31 Dec. 20141
(2)
CY 20152
Continuing
(3)
OBLIGATIONS
Total Available
New
(4)
To Date
(6)=(3+4)
As of
31 Dec. 20143
(7)
DISBURSEMENTS
CY
2015
(8)
Total
(9)=(7+8)
As of
31 Dec. 20144
(10)
CY
2015
(11)
Total
(12)=(10+11)
TP
LP
GP
GPH
TP
LP
GP
GPH
TP
LP
GP
GPH
TP
LP
GP
GPH
TP - Total Project Cost
LP - Loan Proceeds
GP - Grant Proceeds
1
Excluding any balance carried forward to CY 2015, which should be placed under the "Continuing" releases in CY 2015. For locally-funded programs, cumulative allotment releases should only
include past year releases, i.e., allotment continuing for CY 2014, and new releases in 2014, net of any adjustments.
2
Net of any adjustments made in CY 2015
3
For locally-funded programs, obligations as of CY 2014 should only include obligations made in CY 2014.
4
For locally-funded programs, disbursements as of CY 2014 should only include disbursements made in CY 2014.
Prepared by: ______________________________
(Signature over printed name)
Date: _____________________________
Approved by: ______________________________
(Signature over printed name)
Date: _____________________________
For NGAs
CY 2015 AGENCY PORTFOLIO REVIEW
Table 2B
Budget Forecast
NGA Name
As of December 31, 2015
The sum of the multi-year budget requirement and the cumulative obligations as of end 2015 (as per Table 2A) should be equal to the current estimate of the total project cost.
PROJECT/
FUND
PROGRAM
CATEGORY
TITLE
Projects
Project 1
Project 2
Programs
Program 1
Program 2
ICC-Approved
TOTAL COST1
L/G
FOA2
Original Revised
Cost
MULTI-YEAR REQUIREMENT FORECAST
2017
2018
2019
2016
Current
Estimate
1Q
2Q
3Q
2020
Future
4Q
TP
LP
GP
GPH
TP
LP
GP
GPH
TP
LP
GP
GPH
TP
LP
GP
GPH
TP - Total Project Cost
LP - Loan Proceeds
GP - Grant Proceeds
For locally-funded programs, cost refers to the program budget for CY 2015 (i.e., new releases for CY 2015, including balances of past releases continuing or carried
forward to CY 2015, net of adjustments within CY 2015). Also, only fill up" (1) "current estimate" column to indicate available releases for CY 2015; and (2) the budget
requirement forecast for CY 2016.
1
2
FOA - Forward Obligational Authority
Prepared by: ______________________________
(Signature over printed name)
Date: _____________________________
Approved by: ______________________________
(Signature over printed name)
Date: _____________________________
Years
For NGAs
CY 2015 AGENCY PORTFOLIO REVIEW
Table 2C
Loan Disbursement (Withdrawal) Targets
NGA Name
As of December 31, 2015
Amounts should be in Original Currency. Amount in the "Total" column should equal to the Net Commitment.
PROJECT/ PROGRAM TITLE
NET
LOAN
DISBURSEMENTS
2016 TARGETS
Q1
Q2
Q3
ORIGINAL
as of
COMMITMENT1
CURRENCY
Dec 2015
(in OC)
(OC)
(1)
(2)
Projects
Project 1
Project 2
Project 3
Project N
Programs
Program 1
Program 2
Program 3
1
2
3
Loan Amount Less Cancellations
Insert additional years as may be necessary
Indicate the foreign exchange rate(s) used in setting future targets
Prepared by: ______________________________
(Signature over printed name)
Date: _______________
Approved by: ______________________________
(Signature over printed name)
Date: _______________
(3)
Q4
FUTURE TARGETS2
2017
2018
2019
2020
TOTAL
(4)
(2+3+4)
REMARKS3
For NGAs
CY 2015 AGENCY PORTFOLIO REVIEW
Table 3A
Physical Targets and Actual Accomplishments of Projects and Programs
NGA Name
As of December 31, 2015
PROJECT/ PROGRAM TITLE
TARGET (%)
FUTURE TARGETS5
ACTUAL (%)
As of
31 Dec. 20141
For
20152
As of
31 Dec. 20143
For
20154
1Q
2Q
3Q
4Q
Projects
Project 1
10
30
11
25
3
2
3
Project 2
50
20
25
18
4
2
Project 3
25
15
30
20
6
7
Project N
2016
2017
2018
2019
2020
4
12
18
12
10
3
4
15
14
15
-
8
5
14
10
-
-
STATUS AS OF
DECEMEBR 2015
(on/ahead/behind schedule,
or completed)6
REMARKS7
On schedule
Actual OWPA = 36%
Target OWPA = 40%;
10% of target OWPA = 4p.p;
On schedule if actual OWPA is
between 37% and 43%
Behind schedule
Actual OWPA = 43%;
Target OWPA = 70%;
10% of target OWPA = 7p.p;
Behind schedule if actual
OWPA is 63% and below
Ahead schedule
Actual OWPA = 50%;
Target OWPA = 40%;
10% of target OWPA = 4p.p;
Ahead of schedule if actual
OWPA is 44% and above
Programs
Program 1
Program 2
Program N
1
For locally-funded programs, target as of 31 December 2014 shall refer to the physical targets corresponding to the programmed utilization of available releases for CY 2014, i.e., from the use of new releases in CY 2014 and balances of past
releases, continuing or carried forward to CY 2014, net of adjustments, but to exclude balances of releases continuing or carried forward to CY 2015.
2
For locally-funded programs, target for CY 2015 shall refer to the physical targets corresponding to the programmed utilization of available releases for CY 2015, i.e., from the use of new releases in CY 2015 and balances of past releases
continuing or carried forward to CY 2015.
3
For locally-funded programs, actual physical accomplishment as of 31 December 2014 shall refer to the actual physical accomplishment corresponding to the programmed utilization of available releases for CY 2014, i.e., from the use of new
releases in CY 2014 and balances of past releases, continuing or carried forward to CY 2014, net of adjustments, but to exclude balances of releases continuing or carried forward to CY 2015.
4
For locally-funded programs, actual physical accomplishment for CY 2015 shall refer to the actual physical accomplishment corresponding to the programmed utilization of available releases for CY 2015, i.e., from the use of new releases in
CY 2015 and balances of past releases continuing or carried forward to CY 2015.
5
Sum of columns D to M should equal 100% (i.e., actual accomplishment as of end 2015 and future targets until the end of project implementation). For locally-funded programs, only supply the CY 2016 targets.
6
Indicate the physical status as of end of CY 2015, whether: completed, ahead of schedule, on schedule, or behind schedule (see guidelines on how to determine physical status based on the OWPA.)
7
Indicate whether the project would be completed on schedule. In case no physical accomplishment or output, please indicate preparatory activities undertaken. If there is negative slippage as of end of CY 2015, cite reason(s) with the details
provided in Table 4A.
Prepared by: ______________________________
(Signature over printed name)
Date: ________________
Approved by: ______________________________
(Signature over printed name)
Date: ________________
For NGAs
CY 2014 ODA PORTFOLIO REVIEW
Table 3B
Components and Physical Outputs of Projects and Programs
NGA Name
As of December 31, 2015
PROJECT/ PROGAM TITLE
AND COMPONENTS
Projects
Project 1
Component 1
Component 2
Project 2
Component 1
Component 2
Programs
Program 1
Component 1
Component 2
OUTPUTS
TARGET
As of 31
CY 20152
Dec. 20141
ACTUAL
As of 31
CY 20154
Dec. 20143
Output 1
Output 2
Output 3
Output 1
Output 2
Output 3
Validated
Agency MFO(s)
Supported
Remarks5
MFO Statement 1
MFO Statement 2
Output 1
Output 2
Output 3
Output 1
Output 2
Output 3
Output 1
Output 2
Output 3
Output 1
Output 2
Output 3
1
For locally-funded programs, target as of 31 December 2014 shall refer to the physical targets corresponding to the programmed utilization of available releases for CY 2014, i.e., from the use of
new releases in CY 2014 and balances of past releases, continuing or carried forward to CY 2014, net of adjustments, but to exclude balances of releases continuing or carried forward to CY
2
2015.\
For locally-funded programs, target for CY 2015 shall refer to the physical targets corresponding to the programmed utilization of available releases for CY 2015, i.e., from the use of new
releases in CY 2015 and balances of past releases continuing or carried forward to CY 2015.
3
For locally-funded programs, actual physical accomplishment as of 31 December 2014 shall refer to the actual physical accomplishment or outputs corresponding to the programmed utilization
of available releases for CY 2014, i.e., from the use of new releases in CY 2014 and balances of past releases, continuing or carried forward to CY 2014, net of adjustments, but to exclude
balances of releases continuing or carried forward to CY 2015.
4
For locally-funded programs, actual physical accomplishment for CY 2015 shall refer to the actual physical accomplishment or outputs corresponding to the programmed utilization of available
releases for CY 2015, i.e., from the use of new releases in CY 2015 and balances of past releases continuing or carried forward to CY 2015.
5
Indicate whether the outputs would be delivered as scheduled, or if not, the factors that affected the delayed or non-delivery of said outputs.
Prepared by: ______________________________
(Signature over printed name)
Date: _____________________________
Approved by: ______________________________
Date: _____________________________
(Signature over printed name)
For NGAs
CY 2015 AGENCY PORTFOLIO REVIEW
Table 3C
Project/Program Component(s) Addressing Climate Change and Contributing to Disaster Risk Reduction
NGA Name
As of December 31, 2015
(Kindly indicate the component/s of projects and programs that address climate change mitigation/adaptation or disaster risk reduction by indicating the cost/amount
allocated for each initiative).
CC1/DRR Initiative Amount (PM)
Project Title
Total
Remarks2
Adaptation
Mitigation
DRR
Projects
Project 1 (Sample)
Engineering designs include
Component 1:
0.10
0.30
0.40 measures for erosion control
Component 2:
5.50
5.50 and reduction of soil degradation.
Component N
2.00
Programs
Program 1
Component 1:
Component 2:
2.00
-
Component N
1
Climate Change Initiatives (National Framework Strategy on Climate Change 2010-2022):
Mitigation - aims to facilitate the transition towards low greenhouse gas emissions for sustainable development
a) energy efficiency and conservation; b) realization of the full potential of the country’s renewable energy; c) improvement of the transport sector through the uptake of
alternative fuels and expansion of mass transport systems; d) making use of energy--efficient design and materials for public infrastructure and settlements; e)
reduction of emissions from deforestation and forest degradation; and g) waste management.
Adaptation - points towards building the adaptive capacity of communities and increasing the resilience of natural ecosystems to climate change
a) enhancement of vulnerability and adaptation assessments; b) integrated ecosystem-based management; c) water governance and management; d) promotion of a
climate-responsive agriculture; e) support climate-responsive health sector; and f) encourage climate-proofing infrastructure
2
Description of CC/DRR initiatives under the relevant component(s) of the project/program.
Prepared by: ______________________________
(Signature over printed name)
Date: _____________________________
Approved by: ______________________________
(Signature over printed name)
Date: _____________________________
For NGAs
CY 2015 AGENCY PORTFOLIO REVIEW
Table 3D
Projects/Programs with Damaged Output(s), Incomplete Output(s) or Sustainability Issue(s)
NGA Name
As of December 31, 2015
Projects/programs with outputs damaged in CY 2015
Project/Program Title
Description of Damaged Output(s)*
Actions taken/ being taken to address the damaged
output(s)
Actions to be taken to address the damaged output(s)
Description of the Incomplete Output(s) *
Actions taken/ being taken to address the incomplete
output(s)
Actions to be taken to address the incomplete output
(s)
Actions taken/ being taken to address the issue(s)
Actions to be taken to address the issue(s)
Year Completed
Projects
Programs
* with attribution to specific events (e.g. Typhoon Lando)
Closed projects/programs in CY 2015 with incomplete outputs
Project/Program Title
Year Completed
Projects
Programs
Completed projects/programs in 2015 with sustainability issues
Project/Program Title
Projects
Programs
Year Completed
Sustainability Issue(s) *
CY 2015 AGENCY PORTFOLIO REVIEW
Table 4A
Problem Analysis of Projects and Programs
NGA Name
As of December 31, 2015
PROJECT/
PROGRAM
PROBLEM/
ISSUE
IDENTIFIED1
ISSUE DETAILS
ISSUE STATUS
(CURRENT OR
RESOLVED)
ACTIONS TAKEN/BEING TAKEN2
ACTIONS TO BE TAKEN IN CY 2016
AND BEYOND3
Projects
Project 1
Project 2
Project N
Programs
Program 1
Program 2
Program N
1
2
3
4
Use typology of issues indicated in the Guidelines
For both current or outstanding issues/problems and those which ended in 2015, include actions taken/being taken by the agency on recommendations during the CY 2014 ODA Portfolio Review
Plan of action to address currrent or outstanding isuues/problems.
For problems identified as current or outstanding, provide updates (as of 2016) on the actions taken, if any, and discuss the probability of achieving project objectives (i.e., low, moderate, or high)
Prepared by: ______________________________
(Signature over printed name)
Date: ________________
Approved by: _________________________________
(Signature over printed name)
Date: ________________
For NGAs
REMARKS
lude actions taken/being taken by the agency on recommendations during the CY 2014 ODA Portfolio Review
e actions taken, if any, and discuss the probability of achieving project objectives (i.e., low, moderate, or high)
4
For NGAs
CY 2015 AGENCY PORTFOLIO REVIEW
Table 4B
Assumptions/Risk Register
NGA Name
As of December 31, 2015
MANAGEMENT STRATEGIES/
CONTINGENCY MEASURES
RISK STATUS AND UPDATES/REMARKS
(RISK STATUS CATEGORIES: CURRENT, ENDED,
MITIGATED, OCCURRED)
(4)
(5)
example:
example:
1. a. Additional personnel for organizing FIOs are being Current.
hired.
1.a. As of ___ implementing agency has hired ___ of target
1. b. Continous capacity building activities are being additional personnel to undertake FIO organizing
undertaken by implementing agency
1.b.Implementing agency has undertaken (no.) of capacity
building activities for the FIOs
1.c. Management transfer agreements have been drafted
2. LGUs adhere to the MOAs
2. Periodic consultations to secure buy in of LGUs
Contractor performance
Programs
Program 1
(2)
example:
Operation and Maintenance
ASSUMPTIONS/RISK DESCRIPTION
(POTENTIAL IMPACTS ON PROJECT
COMPLETION)
(3)
example:
1. Farmer Irrigation Organizations (FIO)
operationalized and are tasked to among
others undertake the maintenance of project
facilities.
LGU participation
PROJECT/
PROGRAM
TITLE
(1)
Projects
Project 1
3. Contractor underperformance. The
contractor is unable to deliver on time and
outputs are below standards increasing cost
and incurring time overruns.
example:
Non-familiarity with budget policies by project
management staff/personnel will extend
preparation of budget delaying availability of
funds
3. An early contractor exit tol reduce the risk and cost of Current.
further underperformance
3. Implementing agency monthly monitors contractors
performance to alert and mitigate slippages.
1
ASSUMPTIONS/RISK CATEGORY
example:
Start-up delays
Unfamilairity on procurement procedures
including the preparation of bid docmuments
2
2. Implementing agency conducted (no.) of consultations.
example:
example:
Start-up activities include briefing/coaching of all financial Current. Ongoing familiarization
management personnel.
Training of personnel on procurement law and bidding Current. Ongoing training on procurment
procedures before the start of project
1
Use risk categories indicated in the Guidelines.
Risk/Assumption Status categories:
- current - poses as a threat/enhancement to the project
- ended – is no longer a threat or a valid assumption
- mitigated – risk was mitigated
- occurred - risks not mitigated and has progressed as an issue/problem); OR, an assumption that has materialized
2
Prepared by: ______________________________
(Signature over printed name)
Date: ________________
Approved by: _________________________________
(Signature over printed name)
Date: ________________
For NGAs
CY 2015 AGENCY PORTFOLIO REVIEW
Table 5
Projects/Programs for Possible Restructuring/ICC Re-evaluation in CY 2016 (if applicable)
NGA Name
As of December 31, 2015
PROJECT/
PROGRAM
TITLE
Projects
Project 1
Project 2
FUNDING SOURCE
(IF ODA)
DETAILS OF POSSIBLE PROJECT RE-STRUCTURING/
ICC RE-EVALUATION IN CY 2016
REASON(S)/ JUSTIFICATION(S)
Project N
Programs
Program 1
Program 2
Program N
Prepared by: ______________________________
(Signature over printed name)
Date: ________________
Approved by: _________________________________
(Signature over printed name)
Date: ________________
CY 2015 AGENCY PORTFOLIO REVIEW
Table 6
Project/Program Results
NGA Name
As of December 31, 2015
Project/Program Title
OBJECTIVES
(Based on Logframe)
Goal:
Objective statement (goal)
: _______________________________________________________________________
RESULTS INDICATOR/TARGET
(Based on Logframe)
ACTUAL
(Using Proxy or Logframe Indicators)
Actual Value for Indicator Target N (goal) as of (date)
Indicator Target 1 (purpose)
Indicator Target 2 (purpose)
Actual Value for Indicator Target 1 (purpose) as of (date)
Actual Value for Indicator Target 2 (purpose) as of (date)
Indicator Target N (purpose)
1
Actual Value for Indicator Target 1 (goal) as of (date)
Actual Value for Indicator Target 2 (goal) as of (date)
Indicator Target N (goal)
Purpose:
Objective statement (purpose)
Indicator Target 1 (goal)
Indicator Target 2 (goal)
Actual Value for Indicator Target N (purpose) as of (date)
May be downloaded using this link: http://www.neda.gov.ph/2015/05/07/philippine-development-plan-2011-2016-revalidated-results-matrices/
Prepared by: ______________________________
(Signature over printed name)
Approved by: _________________________________
(Signature over printed name)
For NGAs
_________________________________________________________
PDP RM INDICATOR(S)1
the project contributes to
gov.ph/2015/05/07/philippine-development-plan-2011-2016-revalidated-results-matrices/
Date: ________________
Date: ________________
For NGAs
CY 2015 AGENCY PORTFOLIO REVIEW
Table 7
Lessons Learned Register for Projects/Programs
NGA Name
As of December 31, 2015
PROJECT/
PROGRAM
TITLE
Projects
Project 1
PROJECT/PROGRAM
MANAGEMENT
AREA/CATEGORY
PROGRAM/
PROJECT PHASE
Procurement
Implementation
SITUATION
Some items will not be delivered by the
Contractor because these are not clearly
specified in the signed contract.
Project 2
Project N
Programs
Program 1
Program 2
Program N
*Lessons learned for CY 2015 only.
Prepared by: ______________________________
(Signature over printed name)
Date: _______________
Approved by: ______________________________
(Signature over printed name)
Date: _______________
LESSONS LEARNED*
In preparing the contract, make sure that the deliverables of the
contractor are specific and specified clearly in details to avoid
misunderstanding. Be sure that information are accurate and
no gray areas before signing the contract.
