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Guidelines for Survey Eligibility
NHA guidelines for survey works eligibility
Your Browser Doesn't Support Canvas. Showing the Text Content of the PDF Instead: OFFICE OF THE PRESIDENT
NATIONAL HOUSING AUTHORITY
Elliptical Road, Diliman, Quezon City
ELIGIBILITY REQUIREMENTS FOR REGISTRATION OF
SURVEY CONTRACTORS/CONSULTANTS
The Bids and Awards Committee 1 (BAC1) will process the consultant’s application for
registration with complete requirements/supporting documents and issue the
Consultant’s Certificate of Registration (CRC).
All reproduced/Xeroxed copies must be certified true copies and the Consultant must
provide Tabs or Ears for easier checking of documents.
A prospective bidder must submit the following documents for registration:
ELIGIBILITY DOCUMENTS
A.
LEGAL DOCUMENTS:
1.
Contractor’s Data
a) registered name
b) address
c) telephone and fax numbers
d) email address
e) Person Managing the Affairs of the Firm (name, designation and cell
or phone numbers)
f) Authorized liaison officer/s (name, designation and cell or phone
numbers).
NOTE: All official communications from the BAC1 shall be sent only
through these addresses and phone numbers and to the authorized
liaison officer/s. Any inquiry by any unauthorized persons shall not be
entertained by the BAC1/Secretariat.
2.
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Three (3) Signature Specimen of authorized signatory of the firm. The
authorized signatory must have written authority from the Board of
Directors or Secretary’s Certificate to sign and represent the firm in the
bidding of projects.
Page 2 of 5
Eligibility Requirements for Registration
For Survey Contracts
3.
4.
Mayor’s Permit issued by the city or municipality where the principal
place of business of the prospective bidder is located supported with an
Official Receipt (O.R.) evidencing payment for the latest applicable
quarter or for the whole year 2014.
5.
Valid Certificate of PhilGEPS Registration.
6.
C.
Registration Certificate from the Securities and Exchange
Commission (SEC) supported with Articles of Incorporation and ByLaws, all Amendments, and Increase in Capitalization; Department of
Trade and Industry (DTI) for sole proprietorship; or Cooperative
Development Authority (CDA) for cooperatives.
Omnibus Sworn Statement using the form attached herein to include
statement using the prescribed form for:
a) Ownership/corporation;
b) Authority of signatory;
c) Not “blacklisted” or barred from bidding;
d) Authenticity of documents;
e) Authority granted to NHA to verify all the documents submitted;
f ) Disclosure of no relationship;
g) Compliance with existing labor laws and standards; and
h) Bidder’s responsibilities for NHA projects.
FINANCIAL DOCUMENTS
7.
Audited financial statements of the Contractor - these include among
others, the:
(a) Independent Auditor’s Report (IN MY OPINION….);
(b) Income Tax Return;
(c) Balance Sheet; and
(d) Income Statement, and showing, among others, the prospective total
and current assets and liabilities, stamped “received” by the BIR or
its duly accredited and authorized institutions, for two (2) immediately
preceding calendar years
8.
NFCC Computation
9.
Business Tax Returns (VAT Payments) paid thru the Electronic
Filing and Payment System (EFPS) for the last applicable six (6)
months duly validated with the tax payments made thereon pursuant to
BIR Regulations No. 3-2005 dated February 16, 2005.
10.
Tax Clearance for the current year issued by the BIR to prove full and
timely payment of taxes pursuant to EO 398.
11.
( T I N ) Taxpayer’s Identification Number
12.
Certificate of Value-Added Tax (VAT) Registration
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Page 3 of 5
Eligibility Requirements for Registration
For Survey Contracts
B.
TECHNICAL DOCUMENTS
13.
Statement of the prospective bidder of all its COMPLETED Government
and private contracts, whether similar or not similar in nature and
complexity to the contract to be bid, within the last ten (10) years. The
statement shall include, for each contract, the following (SF-CONS-15A):
(i)
(ii)
(iii)
(iv)
The name and location of the contract
Date of award of the contract
Type and brief description of consulting services
Consultant’s role (whether main consultant, subcontractor, or
partner in a JV)
(v) Amount of contract
(vi) Contract duration
(vii) Certificate of satisfactory completion issued by the client/owner
(viii) The statement shall be supported with Contracts/Agreements,
Notices of Award and/or Notices to Proceed issued by the owners;
and Owner’s Acceptance and/or Certificate of Satisfactory
Completion.
14.
Statement of the prospective bidder of all its ONGOING government and
private contracts, including contracts awarded but not yet started, whether
similar or not similar in nature and complexity to the contract to be bid.
The statement shall include, for each contract, the following (SF-CONS15B):
(i)
(ii)
(iii)
(iv)
The name and location of the contract
Date of award of the contract;
Type and brief description of consulting services
Consultant’s role (whether main consultant, subcontractor, or
partner in a JV)
(v) Amount of contract
(vi) Contract duration
(vii) The statement shall be supported with Contracts/Agreements,
Notices of Award and/or Notices to Proceed issued by the
clients/owners.
15.
List of Consultant’s Equipment: Owned, Under Lease or under Purchase
Agreements (SF-CONS-16)
16.
Statement on Owners/Principals/Partners, Key Staff And Personnel (SFCONS-17)
17.
Statement on Principals And Key Staff For Consulting Services Involving
Regulated Professions (SF-CONS-18)
18.
Statement on Technical Competence (SF-CONS-19)
19.
Statement on Citizenship & Professional Registration (SF-CONS-20)
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Eligibility Requirements for Registration
For Survey Contracts
PROCESS FOR REGISTRATION
1.
The BAC1 had published the Invitation to Apply for Registration in a newspaper
of general nationwide circulation and had posted within 14 calendar days in the
PhilGEPS and NHA websites and in conspicuous places in the NHA premises.
2.
Interested Consultants may submit complete eligibility requirements to BAC1 for
registration. The BAC1 will process consultant’s application for registration with
complete requirements/supporting documents.
3.
The BAC1 reviews the documentary requirements and determines
the requirements are fully complied with.
4.
The BAC1 shall undertake prequalification of the Consultant on the basis of
its submitted documents.
5.
The BAC1 issues the Consultant’s Registration Certificate (CRC) and
Consultant’s Profile to Consultants who satisfy the criteria for registration.
6.
The CRCs shall remain valid for a period of one (1) year provided that the
documentary requirements are maintained current and updated at all times.
7.
If a renewal is desired, application for the same shall be filed at least thirty (30)
days before the expiration of the Certification.
8.
It is the responsibility of the Consultant to determine if its CRC and Consultant’s
Profile are maintained current and updated. The Consultant may request for the
issuance of the Consultant’s Profile upon submission of updated documents.
9.
The C ertification is personal, non-transferable and may be renewed only at
the instance of the Consultant concerned upon its expiration. Any misuse
hereof shall cause the forfeiture of the established right and consequent
debarment of the consultant.
10.
The CRC together with the Consultant’s Profile may be submitted to the BAC1 in
lieu of the Eligibility requirements during bidding of projects.
11.
An unregistered bidder may apply for the issuance of the CRC by submitting a
written letter of intent to the BAC1 on or before the deadline for the submission
of the letter of intent to give time to process the application. Any application for
eligibility or updates submitted after the deadline for the submission of the LOI
shall not be considered for the bidding at hand.
11.
Registration of interested Consultants shall be undertaken on a continuing basis.
The registered Consultant may update its documentary requirement/s anytime
as the need arises.
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if
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Eligibility Requirements for Registration
For Survey Contracts
12.
The processing of documents shall be done on a “first come, first serve
basis”. Ample time should be provided for the processing of applications.
13.
It is the responsibility of the applicants for registration to inquire or follow-up from
the BAC1 the status of their application for registration. Applicants who do not
qualify for registration for the first time may submit the required documents to
completely satisfy the requirements.
14.
The Consultant shall submit all documents neatly and sequentially filed as
written in the list in a thick folder which shall serve as the mother file of the
Contractor.
15.
All reproduced copies or Xerox copies must be certified true copies by the
bidder.
16.
The Consultant shall submit the complete documents addressed to:
AGM FROILAN R. KAMPITAN
Assistant General Manager/BAC1 Chairperson
NATIONAL HOUSING AUTHORITY
3rd Floor NHA Main Building, Diliman, Quezon City
921-25-30; 929-80-16
*01.02.14
