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Stock Card

PDEA form for stock card

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Rev-01
April 11, 2016

Republic of the Philippines
Office of the President

PHILIPPINE DRUG ENFORCEMENT AGENCY
(NATIONAL SERVICE/REGIONAL OFFICE)
(Address of National Service/Regional Office)
GAM Form: Appendix 58

STOCK CARD
(SC)
Fund Cluster:

No.:
Re-order Point :

Item:
Description:
Unit of Measurement:
Date

Reference / RIS No.

Issue

Receipt
Qty.

Qty.

Office

Balance
Qty.

Prepared by:

Quantity verified by:

(signature over printed name)
(designation)
(date)

(signature over printed name)
(designation)
(date)

No. of Days to Consume

STOCK CARD
(SC)
INSTRUCTIONS

A. The SC is a form used in the Supply and/or Property Division/Unit for each type of supplies to record all receipts and iss
maintained by fund cluster.
B. This form shall be accomplished as follows:

1. Entity Name – name of the agency/entity
2. Fund Cluster – fund cluster name/code in accordance with the UACS
3. Item/Description – name of the item and its description
4. Unit of Measurement – unit of measurement of inventory requested (i.e., piece, roll, box, ream, etc.)
5. Stock No. – stock number assigned by the property personnel for each type of supplies
6. Re-order Point – minimum quantity of stocks which signals the need to re-order the item
7. Date – date of the source document
8. Reference – reference document used as a basis in recording transactions such as the receipt/issue of supplies
9. Receipt-Qty. – quantity of supplies received/purchased
10. Issue-Qty./Office – quantity of supplies issued and the recipient office/unit
11. Balance-Qty. – the difference between the ‘Receipt’ and ‘Issue’ columns which shall be equal to the quantity
hand/stock at the Supply and/or Property Division/Unit
12. No. of Days to Consume – estimated number of days for which the stock is to be consumed as determined by
Property Division/Unit based on historical data.
C. Transactions shall be posted promptly from source documents.

D. The agency/entity shall conduct physical count of inventories every semester. The semestral physical inventory of supp
with the SLCs and controlling accounts and Supply and/or Property records. Any discrepancies shall be immediately verifi
D. The balance per stock card shall be reconciled regularly with the SLC maintained by the Accounting Division/Unit.

record all receipts and issues made. It shall be

box, ream, etc.)

receipt/issue of supplies

be equal to the quantity of supplies on

nsumed as determined by the Supply and/or

physical inventory of supplies shall be reconciled
hall be immediately verified and adjusted.

nting Division/Unit.
 
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