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Report on Physical Count of Property, Plant and Equipment

PDEA quarterly report form for physical count of property, plant and equipment

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Rev. 0-0
Feb. 6, 2015

QUARTERLY REPORT ON THE PHYSICAL COUNT OF PROPERTY, PLANT & EQUIPMENT (RPCPPE)
________________________________
National Service/Regional Office
As of ______________
Date
FUND CLUSTER: __________________________
SOURCE: (ORGANIC/MOOE/DONATION/LOANED)
For which (Name of Accountable Officer), (Official Designation), (Entity Name) is accountable, having assumed such accountability on (Date of Assumption).
ARTICLE

DESCRIPTION

YEAR OF
ACQUISITION

SERIAL
NUMBER

PROPERTY
NUMBER

UNIT OF
MEASURE

UNIT
VALUE

QTY PER
PROPERTY
CARD

QTY PER
PHYSICAL
COUNT

SHORTAGE/OVERAGE
QTY

VALUE

STATUS
(Svc/ Unsvcfor repair)

REMARKS/
WHEREABOUTS

1060101000 (LAND)
1060401000 (BUILDINGS)
1060502000 (OFFICE EQUIPMENT)
1060701000 (FURNITURE AND FIXTURE)
1060503000 (IT EQUIPMENT AND SOFTWARE)
1060507000 (COMMUNICATION EQUIPMENT)
1060511000 (MEDICAL, DENTAL AND LABORATORY EQUIPMENT)
1060513000 (SPORTS EQUIPMENT)
1060510000 (MILITARY AND POLICE EQUIPMENT (MPE)
1060599000 (OTHER MACHINERIES AND EQUIPMENT)
1060702000 (LIBRARY BOOKS)
1060601000 (MOTOR VEHICLES)
1069801000 (OTHER WORKING ANIMALS)
1069899000 (OTHER PROPERTY. PLANT AND EQUIPMENT)

Prepared and Inventoried by:

Verified by:

Certified Correct by:

________________________________
Supply Officers/Property Custodian

________________________________
Chief, Admin Division

____________________________
Service/Regional Director

Note:
Please use separate set of RPCPPE forms for the ff:
 Properties acquired through MOOE;
 Properties acquired through Donation;
 Properties acquired through Loaned; &
 Properties that are Unserviceable (Beyond Economical Repair (BER) and subject for Disposal)
 Submission shall be on the 2nd working day of the covered Quarter.

REPORT ON THE PHYSICAL COUNT OF PROPERTY,
PLANT AND EQUIPMENT (RPCPPE)
INSTRUCTIONS

A. The RPCPPE is the form used to report on the physical count of PPE by type such as land, land
improvements, infrastructure, building and other structures, machinery and equipment, transportation
equipment, furniture, fixtures and books, etc. which are owned by the agency. It shall be prepared
yearly by fund cluster.

B. This form shall be accomplished as follows:
1. Type of Property, Plant and Equipment – PPE account name such as Heavy Equipment,
Technical and Scientific Equipment, Motor Vehicle, Office Equipment, Furniture and Fixtures, etc.
2. National Service/Regional Office – Service or Office of the end-user*
3. As of__________ – covering period of the report
4. Fund Cluster – fund cluster name/code in accordance with UACS
5. Source – fund source of the listed/acquired items
6. Name of Accountable Officer – name of the accountable officer
7. Official Designation – official designation of the accountable officer
8. Entity Name – agency or office where the accountable officer is assigned
9. Date of Assumption – first day of assumption of the duties and responsibilities as accountable
officer
10. Article – type of item or article (e.g., personal computer, printer, filing cabinet, etc.)
11. Description – brief description of the article/item (e.g., Acer monitor for personal computer,
Epson for printer, etc.)
12. Year of Acquisition – Year of the items acquired*
13. Serial Number – unique set of numbers for identification of an equipment/property*
14. Property Number – assigned property number by the Supply and/or Property Division/Unit
15. Unit of Measure – unit of measurement of the property, plant and equipment (e.g., piece, set,
etc.)
16. Unit Value – cost per quantity unit
17. Quantity-Per Property Card – quantity of items or articles appearing in the PC
18. Quantity-Per Physical Count – quantity of items or articles per physical count
19. Shortage/Overage – excess of the quantity and total value of items or articles per PPELC over
that of the physical count or vice versa
20. Status - condition of a property if “serviceable” or “unserviceable-for repair”*
21. Remarks – whereabouts, conditions and other relevant information relative to PPE

C. The report shall be certified correct by the Inventory Committee Chair and Members, approved by the
Head of Agency/Entity or his/her Authorized Representative, and verified by the COA Representative.

D. This shall be prepared in four (4) copies distributed as follows:
Original

–

COA Auditor, through the Accounting Division/Unit

Copy 2

–

Accounting Division/Unit

Copy 3

–

Supply and/or Property Division/Unit

Copy 4

–

Inventory Officer/Committee

E. It shall be submitted to the Auditor concerned and Accounting Division/Unit not later than January 31
of each year.

Note:
Reference: Government Accounting Manual (GAM) for National Government Agencies
* inserted by LMS for easy identification
 
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