SEARCH
Philippine Government Forms All in One Location
Tweet
Share
Special License Joint Venture
CIAP PCAB checklist and forms for joint venture (updated as of 2017)
Your Browser Doesn't Support Canvas. Showing the Text Content of the PDF Instead: Department of Trade & Industry Philippines
Construction Industry Authority of the Philippines
PHILIPPINE CONTRACTORS ACCREDITATION BOARD
NEW SPECIAL LICENSE OF A CONSORTIUM APPLICATION
PCAB-F-SVD-011. Revision No. 00, 11/18/2018 | This Form is NOT for sale. Reproduction is Allowed
Instruction: Read Important Reminders (page 9). The following pertinent documents and information are to be submitted in support
of the special license application of a Consortium – a cooperative arrangement between licensed constructor(s) and nonconstructor(s) to jointly perform a single specific undertaking/projects with the licensed constructor(s) as managing and operating
partner(s) and others as financier(s) or any such other construction supportive role:
Checklist of Requirements
Remarks
A. LEGAL
A.1.
Duly accomplished and notarized New Application for Special License by a Consortium (page 2);
A.2.
General Information Sheet (page 3);
A.3.
Consortium Agreement (page 5 to 6) which includes, among others, the following:
A.3.1. Identification of the project title, owner/tendering agency location;
A.3.2. Stipulation as to the specific role/participation of constructor partner/s and non-constructor
partner/s, capital contribution, profit & loss sharing and joint liability of partners;
A.3.3. Joint Resolution (page 7) of all partners appointing the AMO of the lead constructor partner as
authorized managing officer (AMO) of the Consortium;
A.3.3.1. Authenticated copy of Board Resolution from each foreign non-constructor partner
appointing their respective representative for the Consortium, duly authenticated by
the Philippine Embassy in the country of origin;
A.4.
Copy of “Invitation to Bid” or “Instruction to Bidders” or “Notice to Bidders” published in newspapers
disseminated by the owners/tendering agency showing the following:
A.4.1. Deadline for submission of intent/Interest to Prequalify, deadline for qualification and the date
of bidding;
A.4.2. Funding Source, Loan Agreement Number, Approved Budget for the Project;
A.4.3. Required License Category Project Kind and Size Ranges;
A.5.
Copy of valid PCAB License and Registration for Government Project of each Filipino Constructor
Partner;
A.6.
Copy of Special License of Foreign Constructor Partner;
A.7.
For Non-constructor Partner/s only:
A.7.1. If Filipino:
A.7.1.1. DTI Certificate of Registration of Business Name or SEC Registration and Articles of
Partnership or Incorporation, whichever is applicable;
A.7.1.2. Annual Income Tax Return duly filed with the Bureau of Internal Revenue
A.7.2. If Foreign:
A.7.2.1. SEC Certificate of Registration to do business in the Philippines or if not yet doing
business, certificate of registration of representative office. In the absence of a
representative office, submit a copy of Board Resolution appointing the authenticated
Representative of the firm;
A.7.2.2. Company Brochure;
A.7.2.3. Complete Audited Financial Statement with accompanying Auditor’s notes for the
preceding taxable year and Income Tax Return filed with the BIR for the preceding
taxable year, if old company.
B. OTHERS
B.1.
Firm’s Authorized Representatives (note: must be an employee of the firm) Affidavit with recent
passport size picture (page 8)
B.1.1. Copy of company ID of the Authorized Representatives;
B.1.2. Latest CCL - formerly SSS Form R-3 (for below 60 years old) or Certificate of Income Tax
Withheld - BIR Form 2316, formerly BIR W-2 (for 60 years old and above) of the representatives;
B.2.
Original signature of AMO on each and every page of the application forms including supporting
documents;
B.3.
Certified documents. In lieu of certified copies, photocopies may be accepted provided original copies are
presented for authentication;
B.4.
Mode of Release of License (please check only one): [ ] Mail using the attached prepaid courier pouch;
[ ] Claim at PCAB Makati; [ ] Claim at CIAP Window / DTI ROG Office ________________________.
FOR PCAB / DTI-ROG PRESCREENER ONLY
1st Prescreening
Item
No.
[ ] PCAB Makati [ ] DTI-ROG ______
Prescreener:
Date:
[ ] Accepted [ ] Comply lacking items
2nd Prescreening
3rd Prescreening
4th Prescreening
[ ] PCAB Makati
[ ] PCAB Makati
[ ] PCAB Makati
[ ] DTI-ROG ______
[ ] DTI-ROG ______
[ ] DTI-ROG _____
New Special License of a Consortium Application
PCAB-F-SVD-011. Revision No. 00, 11/18/2018
This Form is NOT for sale. Reproduction is Allowed
Page 2 of 9
APPLICATION FOR NEW SPECIAL LICENSE BY A CONSORTIUM
In behalf of
(Name of Consortium)
I respectfully request that said company be issued a Special License to participate in the bidding for and/or
undertake the construction of the project described below:
Project Title
Project Location
Funded by
Loan Agreement
Date “Notice to Bidders” was published or Date “Invitation to Bidders” was received by the applicant
Date of Bidding
I hereby certify that the information and documents contained in this application are true and correct of my
own personal knowledge. I am fully aware that I shall be personally held liable for any misrepresentation
that may be found herein.
Authorized Managing Officer
(Signature over Printed Name)
Republic of the Philippines )
Province of ______________)
City/Municipality of ___________) S.S
SUBSCRIBED AND SWORN TO before me this ________ day of ___________________ 20____ at
________________________________________________; affiant exhibited to me his Community Tax
Certificate No. _______________ issued at __________________ on _________________ 20 _______.
Doc. No.
Page No.
Book No.
Series of 20 __.
NOTARY PUBLIC
Until December 20 ____
New Special License of a Consortium Application
PCAB-F-SVD-011. Revision No. 00, 11/18/2018
This Form is NOT for sale. Reproduction is Allowed
Page 3 of 9
GENERAL INFORMATION SHEET
Note: Please use additional sheets if necessary.
A. CONTRACTORS’ IDENTIFICATION
Registered Name of Consortium
Office Address of the Firm in the Philippines
If provincial based, contact address in Manila, if any
Tel/Fax No. (include area code)
E-mail Address (required)
Mobile No.
B. JOINT VENTURE/CONSORTIUM PARTNERS
Capital Subscription
Contractor’s
License No.
Name
Voting
Shares
Nonvoting
shares
Paid-up Capital
C. CURRENT DIRECTORS & OFFICERS OF EACH NON-CONSTRUCTOR PARTNER
Partner
Named of Directors & Officers
Nationality
Capital Subscription
Non-Voting
Voting Shares
Shares
Certified correct by:
_____________________________________
Authorized Managing Officer
(Signature over printed name)
_________________
Date
New Special License of a Consortium Application
PCAB-F-SVD-011. Revision No. 00, 11/18/2018
This Form is NOT for sale. Reproduction is Allowed
Page 4 of 9
LIST OF COMPLETED/ON-GOING CONSTRUCTION PROJECT(S) IN THE PHILIPPINES
DURING THE LAST THREE (3) YEARS
Note: Please use additional sheets if necessary.
I
Title of Project / Location
Date Contract
was Signed
II
Tendering Agency/Project Owner
(e.g. DPWH, MWSS, NIA, etc.)
Scheduled
Completion
Date
Lending Institution
(e.g. IBRD, ADB,
OECF)
Percent (%)
Completed
Loan Agreement No.
Actual Date
Completed
Remarks
I
II
I
II
I
II
I
II
I
II
I
II
Certified correct by:
_____________________________________
Authorized Managing Officer
(Signature over printed name)
_________________
Date
New Special License of a Consortium Application
PCAB-F-SVD-011. Revision No. 00, 11/18/2018
This Form is NOT for sale. Reproduction is Allowed
Page 5 of 9
CONSORTIUM AGREEMENT
KNOW ALL MEN BY THESE PRESENTS:
This Agreement made and entered into by and between:
(Company Name) a sole proprietorship/corporation duly organized and existing under and by virtue of the
laws of the Republic of the Philippines with principal address at (Address), herein represented by its
Owner/Authorized Managing Officer, hereinafter called to as the First Party;
- and (Company Name) a sole proprietorship/corporation duly organized and existing under and by virtue of the
laws of the Republic of the Philippines with Principal address at (Address), herein represented by its
Owner/Authorized Managing Officer, hereafter called to as the Second Party;
WITNESSETH: That WHEREAS, the (Name of Procuring Entity), has advertised for public bidding the (Name of Project)
and (Location);
WHEREAS, the parties are both desirous of prequalifying for and participating in the bidding of the above
sated project;
WHEREAS, the parties believe that they can best maximize their chances of prequalifying for the said
public bidding and can satisfactorily prosecute the project should they win and be awarded the contact by
Bids and Award committee for civil works of the (Name of Procuring Entity) if they pool their financial,
equipment and technical resources necessary for the above-sated purpose under a Consortium
agreement.
NOW THEREFORE, for and consideration of the foregoing promises and mutual covenants hereinafter
set forth, the Consortium have agreed to establish, as they hereby establish and constitute by and
between themselves, a CONSORTIUM for the exclusive purpose of qualifying for and participating in the
foresaid public bidding of the project and actually undertaking the construction work thereof should they
successfully win and eventually be awarded the contract, subject to the following terms and conditions:
1. For all intents and proposes, the Consortium entity established hereby, shall be known as (Name
of Consortium).
2. For communication purposes, all communication/letters shall be addressed at the Consortium’s
business address at (Address).
3. Mr./Ms. (Name of nominated AMO), is hereby named, appointed and constituted as the
Authorized Managing Officer (AMO) and as such, is the sole representative for and behalf of the
herein Consortium and all bids, contacts and other documents whatsoever pertinent to said
project, shall be signed by her/him.
4. The Parties shall be jointly and severally liable for any and all obligation which the joint venture
may incur in relation to the contract which the said Consortium may enter into with the (Name of
Procuring Entity).
5. The parties shall be jointly and severally liable for any and all obligation which the Consortium
may incur on the basis of ____% for (Name of First Party) and ____% for (Name of Second
Party) for all the necessary capital, equipment, technical personnel, management, supervision
and other efforts and resources for the proper implementation of the project in the event that the
Consortium is awarded the contract for the said project, and further bind themselves at all times
during the existence of this Consortium, to extend to each other their respective fullest
cooperation and best effort towards the efficient and profitable construction of the project in
accordance with the approved plans and specification, and to complete the same within the
approve schedule.
New Special License of a Consortium Application
PCAB-F-SVD-011. Revision No. 00, 11/18/2018
This Form is NOT for sale. Reproduction is Allowed
Page 6 of 9
6. The net profit or losses of the Consortium shall likewise be divided between the parties on a ___%
and ___%, respectively.
7. (Name of Construction Firm), the lead partner who will mainly execute the project, provide
equipment, technical personnel and management supervision.
8. (Name of Non-Contractor Firm), the non-contractor parties will supply all the materials will be in
charge on all documentation, import, testing and finance for all materials and equipment that will
be provided.
9. It is hereby agreed and understood that if the herein Consortium fails to qualify for the
aforementioned public bidding, or if prequalified, and fails to win the public bidding, that this
Agreement shall thereupon cease, terminated and automatically become void and of no further
force of effect whatsoever. In the event, the Consortium is awarded the aforementioned contract,
then this agreement shall remain in full force and effect as of the date hereof, and until the final
completion and acceptance of the contract project by the (Name of Procuring Entity).
IN WITNESS WHEREOF, the parties, hereto have set their hands this, ____day of _____________,
20__ at _____________________, Philippines.
(Name of First Party)
(Name of Second Party)
By:
By:
(Signature)
(Signature)
(Name of AMO/Representative)
(Position)
(Name of AMO/Representative)
(Position)
SIGNED IN THE PRESENCE OF
(signature of witness)
(signature of witness)
ACKNOWLEDGMENT
Republic of the Philippines)
City of _______________) S.S.
This day personally appeared before me the following:
Name
__________________
__________________
I.D.#
___________
___________
Date/Place Issued
______________________________
______________________________
both known to me as the same persons who executed this foregoing instrument and they acknowledged
to me that the same is their own true and voluntary act and deed and the company/firm they respectively
represent.
WITNESS MY HAND AND SEAL this
________________________, Philippines.
Doc No.______
Page No, ______
Book No. ______
Series of 20__.
_____
day
of
_______________,
20__
at
New Special License of a Consortium Application
PCAB-F-SVD-011. Revision No. 00, 11/18/2018
This Form is NOT for sale. Reproduction is Allowed
Page 7 of 9
JOINT RESOLUTION
WHEREAS, the (Name of Procuring Entity) has advertised for public bidding the (Project Name).
WHEREAS, (Company Name of First Party) and (Company Name of Second Party) both
construction firms duly organized and existing under and virtue of the laws of the Republic of the
Philippines, are desirous to prequalify and participate in the public bidding for the above-stated project.
NOW, THEREFORE, for and in consideration of the foregoing premises and the mutual covenants
hereinafter set forth in a Joint Venture/Consortium Agreement, the parties agree to resolve as they
hereby resolved that (Name of AMO), is hereby named, appointed and constituted as Authorized
Managing Officer, the sole representative for and behalf of the Joint Venture/Consortium, and all bids,
contracts and other documents whatsoever pertinent to said project shall be signed by her.
IN WITNESS WHEREOF, the parties, hereto have set their hands this, ____day of _____________,
20__ at _____________________, Philippines.
(Name of First Party)
(Name of Second Party)
By:
By:
(Signature)
(Signature)
(Name of AMO/Representative)
(Position)
(Name of AMO/Representative)
(Position)
SIGNED IN THE PRESENCE OF
(signature of witness)
(signature of witness)
ACKNOWLEDGMENT
Republic of the Philippines)
City of _______________) S.S.
This day personally appeared before me the following:
Name
__________________
__________________
I.D.#
___________
___________
Date/Place Issued
______________________________
______________________________
both known to me as the same persons who executed this foregoing instrument and they acknowledged
to me that the same is their own true and voluntary act and deed and the company/firm they respectively
represent.
WITNESS MY HAND AND SEAL this
________________________, Philippines.
Doc No.______
Page No, ______
Book No. ______
Series of 20__.
_____
day
of
_______________,
20__
at
New Special License of a Consortium Application
PCAB-F-SVD-011. Revision No. 00, 11/18/2018
This Form is NOT for sale. Reproduction is Allowed
Page 8 of 9
AUTHORIZED REPRESENTATIVES AFFIDAVIT
Note: To be accomplished by the AMO.
Republic of the Philippines
)
Province of ______________)
City/Municipality of ________) S.S
Last Name
I,
born on
mm
dd
First Name
yyyy
Single /
Married to
Last Name
Ext. Name (Jr/Sr, if any)
Middle Name
First Name
Middle Name
Room/Floor/Unit/Bldg. Name, Lot/Block/Phase No., Street, Subdivision, Barangay, City/Municipality, Province, Zip Code
and
residing
at:
having duly sworn to in accordance with law depose and say:
Name of Firm
That I am the
Authorized
Managing
1.
Officer of :
with office
address at:
Room/Floor/Unit/Bldg. Name, Lot/Block/Ph. No., Street, Subdivision, Barangay, City/Municipality, Province, Zip Code
That I appoint two (2) representatives, whose pictures and signatures appear below:
Name of Representative and
Position in the Firm
Picture
See Important Reminders (page 9,
item no. 4) for specification
Signature of Representative over
Printed Name
A.
2.
B.
3.
4.
5.
to transact business with PCAB; i.e, present for pre-screening my application for contractor’s license or any
application related thereto, file/follow-up, submit documents, receive notices/license in connection with the said
application and the like.
That I am aware that I am responsible/liable for any or all acts/representation made by my representatives in
connection with the functions stated herein.
That I undertake to notify PCAB in the event that this appointment is modified, amended or revoked.
That I have read and fully understood and complied with the requirements of PCAB Board Resolution No. 515 s.
2011 (copies of required documents are attached).
____________________________
Affiant
(Authorized Managing Officer of Firm)
SUBSCRIBED AND SWORN to before me this _________ day of ____________________________, 20_____ at
_____________________________________________________; affiant exhibited his/her Community Tax Certificate
No. _____________________ issued at _____________________________ on ________________ 20_________.
NOTARY PUBLIC
Until December 31, 20 ___
Doc. No.
Page No.
Book No.
Series of 20 ___
New Special License of a Consortium Application
PCAB-F-SVD-011. Revision No. 00, 11/18/2018
This Form is NOT for sale. Reproduction is Allowed
Page 9 of 9
IMPORTANT REMINDERS
1.
2.
All required information in the application forms should be properly filled out. Do not leave an item blank. If an item is
not applicable, indicate “N/A”.
The recommended paper size in printing the application forms is 8.27” x 11.69” (A4 size).
3.
Application forms and its corresponding supporting documents/attachments should be:
a. arranged according to page number with index tabs;
b. fasten in a long size folder.
4.
The required picture specification for the Authorized Representatives Affidavit as follows:
a.
b.
c.
d.
e.
f.
taken within the last three (3) months prior to filing of application;
Philippine passport size (4.5 cm x 3.5 cm or 1.78” x 1.38”);
colored, with white background and printed on good quality photo paper;
in standard close-up shot, taken in full-face view directly facing the camera;
in bare face (with no eyeglasses or any accessories that may cover the facial features), showing left and right
ears;
with handwritten (not computer-generated) name tag legibly showing signature over printed full name in the
format: First Name, Middle Initial, Last Name and Extension Name, if any;
5.
Special license applicants must ensure that the ARC license of contractor-partner for a joint venture/consortium is
valid for a period of at least fifteen (15) days at the time of filing the special license application, provided that an
application for re-registration is likewise filed with PCAB (Board Resolution No. 365, s. 2014).
6.
Special license applications filed less than five (5) working days but at least one (1) day before bidding or negotiation
date may be accepted subject to the imposition of a non-refundable Additional Processing Fee (APF), in addition to
the usual licensing fee, as follows (Board Resolution No. 047, s. 2015):
Registration Size Range
Large B
Large A
Medium A & B
Small A & B
APF (P)
25,000
20,000
15,000
10,000
7.
The legal holidays before the date of bidding/negotiation are excluded from the five-working day count (Board
Resolution No. 047, s. 2015).
8.
In the event that the special license certificate of an approved application cannot be available due to limited time to
process, the Secretariat may upon request, issue a “Notice of Board Action” indicating the approval and details of the
approved application, which may be validly presented to the project owner as compliance with the requirement stated
herein (Board Resolution No. 047, s. 2015).
9.
All applicants are required to pay non-refundable upfront fees for all types of license applications upon acceptance
(Board Resolution No. 313, s. 2011).
10. Only the Authorized Managing Officer or one of the two (2) Authorized Representatives of the Firm is allowed to
transact with PCAB (Board Resolution No. 515, s. 2011).
11. Filing/submission of application/s can be done at PCAB Makati / CIAP Windows / DTI Regional or Provincial Offices /
PCAB Accredited Contractors’ Associations & Professional Organizations.
12. Application Forms (i.e. ARC, Amendments, Special License, etc.), Citizen’s Charter, Board Resolutions, Advisories
and other relevant information about PCAB application can be downloaded at www.ciap.dti.gov.ph.
13. Fee Structure:
Special License – Joint Venture / Consortium (New)
Category
AAA
AA
A
B
C
1,200
1,200
1,200
1,200
1,200
Fee Particulars
D
Filing Fee
1,200
License Fee
(per project basis)
100
100
100
100
100
100
Categorization Fee
(per CFY basis)
43,200
21,600
7,200
4,800
2,400
1,200
Documentary Stamp Tax
15
15
15
15
15
15
Legal Research Fund
12
12
12
12
12
12
Grand Total (P)
44,527
22,927
8,527
6,127
3,727
2,527
Form of Payment - Cash / Manager’s Check or Cashier’s Check payable to “CIAP”
E/Trade
1,200
100
nil
15
12
1,327
14. For further inquiries or clarifications, please communicate with us thru email or thru contact numbers below:
Department of Trade & Industry Philippines
Construction Industry Authority of the Philippines
PHILIPPINE CONTRACTORS ACCREDITATION BOARD
5F Executive Building Center, 369 Sen. Gil J. Puyat Ave.,
Makati City 1209
Tel/TeleFax: 895-4258 / 895-4220 / 09178482427
E-mail Address: ciappcab.main@gmail.com, pcab@dti.gov.ph
Note: Do not include this page in your application folder. For reference use only.
