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Audited Financial Report Format

BAR research and development format for audited financial report

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Of proposals

Republic of the Philippines
Department of Agriculture

BUREAU OF AGRICULTURAL RESEARCH
Preparation of proposals
The DA-RFUs/ROs(RIARCs/RFRDCs) will lead the preparation
of the proposals following and using the prescribed guidelines and
format. The conduct of a PRA prior to submission of a CPAR proposal is a
must.

ISO 9001:2000

To assist the conduct of this activity, the proponent may request a
small grant from BAR for the conduct of the PRA by submitting a
PRA Proposal/Design.
PRA Proposal/Design. After the site identification, the proponent will
prepare an Activity Design and Proposal for the conduct of the
Participatory Resource Appraisal (PRA) Process.
CPAR Detailed Proposal. As a result of the PRA and CPAR Action
Planning done in partnership with LGUs, farmer-fisherfolk and
other partner agencies, the full CPAR project proposal
incorporating the various interventions and RD&E projects to be
implemented in the site shall be submitted to BAR. Cycle or stage
specific activities should be operationalized.

Guidelines for
Availing CPAR
Grants for the
DA-RFUs/BFAR-ROs
(RIARCs/RFRDCs)

Screening & Endorsement of Proposals
The proposal should be reviewed by the RRDEN and
recommended for approval by the RTD for R&D (agriculture)
/Assistant Regional Director (fisheries) and endorsed by the RED
(agriculture)/BFAR Regional Director (fisheries) to DA-BAR.
Approval by BAR
Final approval of the CPAR project proposal shall be based on
the guidelines set in the CRG Manual and the existing needs and
priorities of the area and in line with DA thrusts and goals.
ISO 9001:2000

Once approved, a Memorandum of Ag reement (MOA) shall be
prepared by BAR to effect the release of funds to the lead
implementor.
A Notice to Proceed and an initial release equivalent covering
the first year of implementation shall be provided by BAR to signal
official start of project implementation.
Subsequent releases shall be subject to submission of
acceptable reports (accomplishment and financial) and satisfactory
implementation of project activities. To evaluate performance and
accomplishments the following shall be done by BAR:
- technical evaluation of project reports and outputs;
- on-site monitoring; and
- validation of complete project documentation requirements.

Republic of the Philippines
Department of Agriculture
Bureau of Agricultural Research
RDMIC Bldg., Elliptical Road, cor. Visayas Avenue,
Diliman, Quezon City
Phone
Fax
Email
URL

: (02) 928-8505;928-8624
: (02) 920-0219; 927-5691
: rd@bar.gov.ph
: http://www.bar.gov.ph

Community-based Participatory
Action Research

I

s a location-specific research cum extension that deals with
improved farming systems technologies for specific micro
agro-climatic environment within province/municipality. It is
a downstream research focused on technology verification,
adaptation, demonstration and dissemination in the community.
It involves extension and transfer of technologies needed on
the community. Its main responsibility is to convert information
into knowledge for action. Its role in managing innovative
management of knowledge will be instituted.

Objectives
The CPAR Grant aims:
1. To enhance the role of RD&E through
technology transfer to improve production
management system;
2. To develop strategies for effective integration of support services for
enterprise & agribusiness development; and,
3. To institutionalize active community participation in the overall
management of farm & coastal resources for enterprise and
agribusiness development.

Eligibility
1. The CPAR may be implemented by the DA-RFUs through the
RIARCs and RFRDCs in partnership with LGUs and organized
agriculture/fisheries group (e.g. cooperatives, Farmers
Associations, NGOs, etc.);
2. The project must cover at least two barangays; (To facilitate
monitoring, a common technology should be identified for the
area “one project - one technology”);
3. The proponent must be willing to provide counterpart funds;
4. The LGUs and NGO partners must be willing to provide
resources (in cash or kind).

1.DA Regional Integrated Agricultural Research

Who may
Centers (RIARCs)
submit
2. DA-BFAR Regional Fisheries Research and
proposals: Development Centers (RFRDCs)

Items eligible for funding
Support for the following budget items may be included as BAR
counterpart:
1. training for component technologies (resource person fees,meals)
2. training in organization development and resource management;
3. inputs for conduct of on-farm research (e.g. seeds, fertilizer,etc.);
4. technical assistance (may include experts consultation, TEV of expert,
meals);
5. coordination cost (not to exceed 10% of the budget); and
Other expenses as may be justified in the project activities

Organization and Management
Once the project is approved, the CPAR team with the
participation of the community shall organize its project
management team which will implement and monitor project
activities to ensure the accomplishment of cycle specific activities.
It shall facilitate project implementation and coordination. As a
basic requirement, the management system shall include:
Project Management Team

! A Project Management Team shall be organized which will

Strategies of implementation
Site Selection
To maximize the impact of the project, site pre-selection is
recommended based on a set of criteria. This is to ensure that the
necessary support systems are in place and that partner institutions are
committed to support the project.
The following should be considered in selecting a project site:
1. The target site should cover at least two adjacent, and ecologicallyhomogenous barangays;
2. The farming system in the target site should be representative of the
existing agricultural system in the province;
3. The LGU is supportive of the project (LGU willing to provide
counterpart support - cash/in-kind support);
4. The farmers and fisherfolks are organized into a cooperative,
association or group and that the organization is currently active;
5. The site should be accessible to ordinary modes of transportation;
6. The site should have access to electricity and should be within the
coverage of an existing cell phone carrier;
7. The site should have a stable security situation.
Conduct of Participatory Rural Appraisal (PRA)
The Participatory Rural Appraisal (PRA) is implemented to ensure
that the project addresses the existing needs of the community and
identify the resources of the areas that can be mobilized to serve the
needs of the project.
The CPAR Action Planning
During the PRA, a
community plan shall be
formulated by the
community.

!

!

include CPAR focal persons from the DA-RFU/BFAR-RO,
LGU and farmer/fisherfolk group and whenever needed a
representative from the private sector will be invited;
The roles and responsibilities of individual partners and/or
institutions (DA-RFUs/BFAR-ROs/RIARCs/RFRDCs,
Municipal and Provincial LGUs, Farmer/Fisherfolk
Cooperators, DA-ATI, SCUs, DA-BAR, Farmer
Organization/Cooperative) shall be defined, specified and
delineated to ensure sustainability of project management; and
Performance and financial
accountability at all levels shall
Be mandatory.

General Roles and Responsibilities - DA-RFUs/
BFAR-ROs (RIARCs/RFRDCs)
For projects implemented by the DA-RFUs and/or BFAR-ROs
through the RIARCS and/or RFRDCs, the lead implementor (RIARC or
RFRDC) shall be responsible for the following:
- Provide counterpart funds and logistic support to the project;
- Provide field level management of the project in cooperation with
MLGU/PLGU, SCUs, ATI and other institutions involved in the
project;
- Lead in the monitoring and evaluation activities;
- Provide the required data and information which shall form part of
BAR's CPAR M&E System embodied in the “e-pinoy farms program”;
- Prepare project reports (Accomplishment Reports and Financial
Reports) and submit them regularly to BAR for monitoring purposes;
- Document and track problems, issues and constraints relevant to project
implementation;
- Present the results of project evaluation to the local community (with
farmers, LGU officials and other collaborating partners of the project)
for dissemination and development
 
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