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PR Instruction

BLGF instruction for purchase request

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(PR)
INSTRUCTIONS
A. The PR is a form used by the Supply and/or Property Custodian for purchasing
goods/supplies/property if the item/s requested is/are not available on stock. It shall be
prepared by fund cluster.
B. This form shall be accomplished as follows:
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Entity Name – name of the agency/entity
Fund Cluster – fund cluster name/code in accordance with UACS
Office/Section – name of the requesting office/section
PR No./Date – number assigned to the PR and date it was prepared. It shall be
numbered as follows:
0000-00-0000
Serial number (one series for each year)
Month
Year
Responsibility Center Code – the assigned code of the cost/responsibility center
requesting the purchase of item/s
Stock/Property No. – number assigned to the item being requested
Unit– unit of measurement of goods/property requested (i.e. piece, roll, box, ream, etc.)
Item Description – brief description of the supplies/goods/property being requested
Quantity – quantity of supplies/goods/property requested to be purchased
Unit Cost – estimated cost per unit of the supplies/goods/property being requested
Total Cost – estimated total cost of the supplies/goods/property being requested
(Quantity x Unit Cost)
Purpose – a brief explanation of the purpose why the supplies/goods/property are being
requested
Requested by – signature, printed name and designation of the person requesting the
purchase of the item/s
Approved by – signature, printed name and designation of the person approving the
purchase of the item/s

C. Based on the approved PR, the Supply and/or Property Division/Unit shall process the
procurement of the item/s requisitioned.
D. The PR shall be prepared in three copies distributed as follows:
Original

–

Copy 2
Copy 3

–
–

Supply and/or Property Division/Unit for their appropriate
action, later to be attached to the original DV for the payment
of purchased item/s
Supply and/or Property Division/Unit File
Requisitioning Department/Office/Division File

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