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RIS Instruction

BLGF instruction for requisition and issue slip

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(RIS)
INSTRUCTIONS
A. The RIS shall be used by the Requisitioning Division/Office to request supplies/goods/
equipment/property carried in stock and by the Supply and/or Property Division/Unit to issue
the items requested.
B. This form shall be accomplished as follows:
Entity Name – name of the agency/entity
Fund Cluster – fund cluster name/code in accordance with the UACS
Division/Office – name of the requisitioning division/office
Responsibility Center Code – cost/responsibility center code of the requisitioning
division/office
5. RIS No. – RIS control number assigned by the designated personnel in the Supply and/or
Property Division/Unit. It shall be numbered in the following manner:
1.
2.
3.
4.

0000-00-0000
Serial number (one series for each year)
Month
Year
6. Requisition-Stock No. – stock number of the item being requisitioned as provided by the
Supply and/or Property Division/Unit
7. Requisition-Unit – unit of measurement of the stock being requisitioned such as piece,
roll, box, ream, etc.
8. Requisition-Description – description of the item being requisitioned
9. Requisition-Quantity – number/quantity of the stock being requisitioned
10. Purpose – brief explanation of purpose pertaining to the stock being requisitioned
11. Requested by and date – signature, printed name and designation of the
Head/Authorized Representative of the Requisitioning Division/Office, and date of
request
12. Approved by and date – signature, printed name and designation of the person
authorized to approve the issue of the item/s, and date of approval after determining the
reasonableness of the quantity and nature of item/s being requested and ensuring that the
same does/do not exceed the planned usage for the period
13. Stock Available? Yes or No – A Purchase Request shall be prepared by the
Requisitioning Office/Unit for item/s not available on stock.
14. Issue-Quantity – number of item/s issued
15. Issue-Remarks – additional information regarding the item/s issued
16. Issued by and date – signature, printed name and designation of the Supply and/or
Property Custodian who issued the item/s and date of issue
17. Received by and date – signature, name and designation of the person who received the
item/s and date of receipt
C. All item/s requested shall be based on the Project Procurement Management Plan.
D. This form shall be prepared in three copies distributed as follows:
Original –
Copy 2
–
Copy 3
–

Accounting Division/Unit (to be attached to the RSMI)
Requisitioning Division/Office’s file
Supply and/or Property Division/Unit’s file

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